Secure Records Management and Storage
Advantage Records Management & Storage is uniquely positioned to consult, plan, and execute a comprehensive records management and retention program to satisfy the records management policies of any Iowa-based business, agency, or organization. Advantage Records Management utilizes the latest technology, including bar-coding and web-based services, to give you and your business a clear advantage when it comes to your records storage and records retention strategies. Advantage Records Management maintains full control of our web-based services, giving you “real-time” information regarding your documents in our secure facility. We aim to provide maximum accessibility and security to our clients, which is why all of our systems are connected to our Olympian™ generator. In the event of a power outage, we will be fully operational. Our customers can be confident that we are their service provider, and we have done everything we can to maintain the security, continuity, and safety of their records.
Security, privacy, accessibility, and cost are the four determinants in keeping records in any storage facility. Advantage is insured and bonded by several agencies that perform their own audits and reviews of our facility. Clients are welcome to arrange a time to review our facility and procedures for themselves.
Advantage Records Management has designed our Standard Carton to hold over 200 lbs while empty; our Standard Carton measures 16.5”L x 12.75”W x 10.5”H, and will not only last better than generic standard boxes but will also save you money in the long run because they will hold up under longer retention cycles and rougher handling, and in some cases may be reused by your Firm. These low-cost storage containers are available only through Advantage Records Management & Storage. These Standard Cartons are designed with the end user in mind to help your Firm resolve records disposition and storage concerns. Letter size or legal size files are easily accommodated in our 200# test records cartons. While we do not require clients to use our Standard Carton, we certainly do prefer it, and most of our customers do too!
These record boxes are placed on specially designed high-density racks maximizing the height of our facility. Each carton is assigned a location address and designated space, assigned by the industry-leading software and best-in-class records management database we maintain.
You can be assured that your records are available 24 hours a day, 7 days a week, 365 days a year...even under the most severe of circumstances. We are only a phone call or a mouse click away. Advantage Records Management wants you to know that your records and critical documents are safe, efficiently managed & economically stored!
Your stored records, documents, or media are available to you immediately. Call before 9:00 A.M., and your files will be delivered to your office or new files picked up, the same day. Priority service is available within two hours. You may also pick up your files at our facility with a two-hour notice. In an emergency, your files can be retrieved 24 hours a day, 365 days a year. Our records administrator and staff provide a full-service records management program. We can reference information to a requesting office by phone, copy, fax or mail.